Best Meeting Recording Apps in 2026: 8 Apps Compared

Otter is strongest when you want words on screen while people are still talking. The live transcript helps in fast meetings, for note-takers, and for anyone who joins late and needs to catch up. After the call, search across transcripts, summaries, and action items, which makes Otter useful as a personal meeting memory rather than a single-call recorder.

The free plan gives 300 minutes a month with a 30 minute limit per conversation, which covers light use but not a heavy meeting week. Pro, at $8.33 per user per month billed annually, raises the cap to 1,200 minutes and 90 minutes per conversation. If your main need is a reliable transcript you can search later, Otter is a safe first choice.

Fireflies treats meetings as a team library, not a private notebook. Recordings, transcripts, summaries, and topic search live in one shared space, and integrations push notes into CRMs and project tools. Its AI assistant can answer questions across past meetings, which helps when a decision from last month suddenly matters again.

The free plan offers unlimited transcription with limited storage and AI summaries, so it works well for evaluation. Pro costs $10 per seat per month billed annually, with 8,000 minutes of storage per seat. Teams that record a lot, share notes widely, and want CRM follow-up will get more from Fireflies than from a solo-focused recorder.

Fathom stands out because its free plan does not ration recordings in the way rivals do. Users get unlimited recordings and transcription, with advanced AI features limited, which makes it a strong pick for individuals and small teams on a tight budget. Setup is simple, and the tool joins Zoom, Google Meet, and Microsoft Teams calls as a recorder.

Paid team plans add shared workspaces, deeper AI features, and admin controls, with team pricing listed at $15 per user per month billed annually in recent comparisons. If you record mostly scheduled video calls and want to start free without counting minutes, Fathom is hard to beat.

tl;dv is built for people who share meetings, not just store them. You can mark moments during a call, turn them into short clips, and send a timestamped highlight to a colleague who missed the meeting. That clip workflow suits managers, sales teams, and anyone who needs to pass on one decision without sharing a full hour of video.

The free plan covers basic recording and sharing, while Pro, at $18 per user per month billed annually, adds fuller AI summaries and integrations. If your team already complains that nobody watches full recordings, tl;dv gives them a shorter, clearer alternative.

Fellow combines agendas, notes, recordings, and action items in one meeting workspace, which helps teams that want structure before and after the call. Its consent capture and retention controls matter for regulated teams, where recording without a clear record of permission creates risk. Bot-free capture options also help when guests prefer not to see a notetaker bot join.

The free plan includes a small number of AI notes per user, while the team plan costs $7 per user per month billed annually. Fellow is the pick for teams that want meetings run from an agenda, with follow-up tracked in the same place as the recording.

Notta suits teams that meet across languages or record in more than one language. It transcribes Zoom, Meet, Teams, and Webex calls, and it also handles uploaded audio and video files, which helps with interviews and recorded webinars. The interface is straightforward, with transcripts you can edit, search, and export.

The free plan offers 120 minutes a month with a short per-conversation limit, so it fits occasional use. Paid plans raise minutes and add longer conversations and more features. If language range is your main need, Notta is worth testing against Otter and Fireflies before you commit.

Granola takes a different approach to capture. Instead of sending a bot into the call, it records from your own device audio, so guests do not see an extra participant. That matters in sales calls, interviews, and sensitive meetings where a bot can change how people speak. It also works for in-person conversations and Slack Huddles, not only scheduled video calls.

The free plan covers meeting notes with limited history, while business plans add longer history and team features. Granola is our pick for people who dislike bot joiners, value privacy in how capture works, and want notes that feel like their own, not a bot transcript.

Grain focuses on the moments that matter inside a conversation. Record, highlight key passages, and share short clips with context, rather than passing on a full transcript and hoping colleagues read it. That workflow suits user research, sales coaching, and hiring interviews, where one quote often carries the decision.

Paid plans start at $15 per user per month, with a free plan for basic recording and highlights. Grain is less of a general team library than Fireflies, and more of a highlight tool. If clips and quotes are how your team actually uses meeting content, Grain fits that habit well.