Best Shared Calendar Apps in 2026: 8 Apps Compared for Families and Teams

Google Calendar is our default recommendation because almost everyone can open it. Sharing with a person takes a few clicks under Settings and sharing, and you choose one of five levels: see only free/busy, see event details, make changes with private events hidden, make changes and see details, or make changes and manage sharing. That range is wider than most rivals.

A Google family group gets a shared Family calendar that every member can edit, according to Google's page. You can also make a calendar public, which lets it be found through search and subscribed to in other apps. That is handy for a school team or a club schedule, but only use it for events you want the world to see.

The honest catch is control. If you share a work or school account, administrators may restrict sharing and can often view calendar details regardless of your settings. Google's page also reserves extra booking pages and some scheduling features for paid Workspace or Google One plans.

If your household is all iPhones, Apple Calendar is the simplest option because there is nothing to install. According to Apple's support guides, you share an iCloud calendar by adding people by email, and you choose whether each person can edit or only view. Invitees need an Apple Account and iCloud to use a private shared calendar.

Apple also supports a public calendar link. Anyone with the URL can view the calendar without an Apple Account, and public viewers cannot edit. That helps when you want to share a sports schedule with relatives who use Android.

Signing in with an Apple Account gives you 5GB of free iCloud storage, per Apple's iCloud page. The weak point is cross-platform use. Android users can subscribe to a public link, but private invitations require an Apple Account and iCloud, so mixed households may prefer Google Calendar.

Outlook Calendar fits people whose lives already run through Microsoft email. Microsoft's support pages describe permission levels that let someone see when you are busy, see titles and locations, see all details, or edit your calendar. Items marked private show most viewers only the time.

There are some limits worth knowing. Delegate access, where someone can send and respond to meeting requests for you, is available only for work or school accounts, not Outlook.com. Shared ICS links are read-only, even if you grant edit access to others. You also cannot give editor or delegate access to people outside your organization on a work account.

For families, Outlook is workable, but the sharing steps are less obvious than in Google Calendar. We would choose it mainly when your employer or school already uses Microsoft 365.

Cozi is designed around family routines rather than meetings. Its page describes one account that serves the whole family, with each person's events color-coded, and shared shopping lists, to-do lists and a recipe library on the free plan. It works on iPhone, Android and the web, and syncs with Google, Outlook and Apple calendars, which helps if parents already use different tools.

Gold is $39 per year, and the page says it adds no ads, month view on mobile, calendar search, change notifications and a birthday tracker. Max is $79 per year and adds AI event import, an AI meal planner and an AI recipe creator.

The trade-off is focus. Cozi is not a good scheduling tool for a business team. For a household with school pickups, practices and grocery lists, the all-in-one approach is easy to explain to everyone.

TimeTree is a shared calendar app built for groups of people, not just families. Its page says you can create shared calendars for any group, invite members, manage several calendars at once, and use filters to view them together or separately. The page links to the Apple App Store and Google Play.

Premium is listed at about $4.49 per month or $44.99 per year. The page says pricing varies by region and currency, so check your store. It adds event file attachments, a vertical calendar view, pinned important events, dedicated support and no ads.

The page did not describe what the free plan includes beyond a free sign-up, and it did not say how many people use the app. Try the free version with your group first, and upgrade only if you want the attachments or the ad-free view.

Fantastical is a polished calendar for people who juggle many appointments. Its page lists Openings, which share a link with your available times, Proposals, which send invitees several times and dates, and RSVP tools. Platforms include Mac, Windows, iPhone, iPad, Apple Watch and Vision Pro, with Android phones planned for 2027.

The free tier is limited. The feature comparison lists 1 calendar set, 1 invitee per event and 1 person for Meet With, compared with unlimited on Premium. Family plans cover up to 5 people for personal use, and team plans exist for commercial use. The page showed no dollar amounts when we checked, so see the pricing page for current rates. The Individual plan and higher tiers list a 14-day free trial.

If your family or team includes Android users, this is probably not the right pick until that app arrives. For a group of Apple users who want more control over invitations, it is worth the trial.

Proton Calendar is the privacy pick. Its page says event details, including title, description, location and people invited, are encrypted so even Proton cannot see them, and events from people on other calendars are protected too. It runs on iOS, Android, macOS, Windows, Linux and the web.

The free plan includes 3 personal calendars, end-to-end encryption, and sending and receiving invitations. Mail Plus is $3.99 per month, billed at $47.88 every 12 months, and Unlimited is $9.99 per month, billed at $119.88 every 12 months. Both list 25 personal calendars.

The pricing table marks calendar sharing as included for only two plans, but the layout was unclear on which ones, and it did not confirm that the free plan can share. Check the current plan comparison before you commit, especially if you need a family calendar that every member can edit.

Zoho Calendar is a good fit for small teams, especially if you use other Zoho apps. Its FAQ describes it as a free online calendar tool for individuals and teams. You can share a calendar to check availability, create group calendars for projects, and let team calendars suggest meeting times automatically.

Admins can control user permissions and set event visibility levels. It runs in popular browsers and has iOS and Android apps, and it syncs with Google, Outlook, Calendly, Thunderbird and Apple calendars. Meeting links can be created through Zoho Meeting, Zoom or Microsoft Teams.

The honest drawback is that it is built for work. If you want a color-coded household with chore lists, Cozi or Google Calendar will feel friendlier. Zoho's page did not show paid pricing, so see its pricing page if you need more than the free plan.